How to fill out Utah TC-123

The most useful two pages in Utah's whole set, and the reason a lost certificate does not stop a sale here. Part 1 asks the Division for a replacement title. Part 2, headed Assignment and Release of Interest, assigns the vehicle to a named buyer. A seller who signs both parts can hand the sheet to a Utah buyer in place of the certificate and the buyer registers on it, which is what Utah Code 41-1a-518(2) contemplates when it says a duplicate certificate need not be made where the application arrives with a proper release of interest and an application to title in the new owner's name.

Written against TC-123 (Rev 4/26), issued under Utah Code 41-1a-518 and 41-1a-1210. The certification in Part 1 says the original has not been endorsed and provided to anyone who may make a claim against it. If you signed the title over to somebody weeks ago and are now applying for a duplicate because the deal collapsed, that sentence is not true and this is not the form for it.

Two documents, and they are not the same thing. Take the blank TC-123 from the files.tax.utah.gov copy so you get the revision that is current today.

Step 1 · the form itself Blank TC-123 — Application for Utah Duplicate Title PDF at files.tax.utah.gov · new tab

Filled in

What a completed one looks like

This is all 2 pages of the actual TC-123, rendered from the PDF the Utah State Tax Commission, Motor Vehicle Division publishes and completed end to end: letterhead, every field, and the blocks at the foot.

Amber — you write it
Grey — not yours to fill
Numbered — explained below

Both pages of Utah form TC-123 filled in as a lost-title sale: Corinne A. Whipple of Bountiful applying for a duplicate on a 2014 Toyota 4Runner, identification number JTEBU5JR0E5170842, and then assigning it in Part 2 with an odometer reading of 138,472 actual miles, a date of sale of 11 August 2026 and a sale price of $18,450.00 to Tomas E. Ballesteros of Spanish Fork. — Page 1 of 2. Part 1: who owns it, what it is, and the certification that the original is genuinely gone. The lien release block sits at the foot for a lender that has been paid off.

Field by field

Every line, in the order you meet it

1
You fill this in
Part 1, Section 1 - your name and address
Every owner the Division's record shows, spelled as the record spells them, with a mailing address where it differs.
Watch out: The record is what the Division checks this against, not your driving licence. If you have moved since the title was issued, put the current address in the mailing line rather than changing the first one.
2
You fill this in
Part 1, Section 2 - the vehicle
Identification number, year, make and model.
Watch out: If you no longer have the title to copy from, the number on the registration card or on the dashboard is the one to use - and it is worth photographing both before you write anything.
3
You fill this in
Part 1, Section 3 - the certification
Signature and date from every owner, under the statement that the original is lost, stolen, mutilated or illegible.
Watch out: It also says the original has not been endorsed and handed to anybody who might claim under it. That sentence is the one people sign without reading and the one that matters.
4
The lienholder fills this in
Part 1, Section 4 - the lien release
The recorded lender's name, address, signature and date, releasing its interest.
Watch out: Leave it alone if there is no lender on the record. If there is one and it uses Utah's electronic lien programme, it clears itself and there will be nothing here to sign.
5
You fill this in
Part 2 - the odometer block
The reading with no tenths, the miles or kilometers tick, and one of the three certifications.
Watch out: This is the disclosure. There is no certificate of title in this transaction, so if the block is empty the mileage has not been disclosed at all.
6
You fill this in
Part 2 - date of sale and sale price
The day possession changed hands and what was actually paid.
Watch out: The price here is what the buyer's sales and use tax will be calculated on. Leaving it blank sends the Division to fair market value instead.
7
You fill this in
Part 2 - the second signature
Owner and co-owner signatures under the transfer sentence.
Watch out: This is the signature people miss. A form signed only in Part 1 does not transfer anything, and the buyer will be turned back at the counter holding a piece of paper about your duplicate.
8
The buyer fills this in
Part 2, Section 2 - the buyer
Their name, address, signature and date, and their lender's details if they are financing it.
Watch out: The buyer signs on this sheet as well - it is the acknowledgement of the mileage you certified, in the place a certificate of title would have put it.

At a glance

What goes where

On the form	What to put in it
$6.00 Fee Required	Printed at the top of page one, above Part 1. It is the same fee a title costs on any other kind of application.
Part 1, Section 1 - Owner Information	Primary owner and co-owner, each with a name, street address and a mailing address where it differs. The warning above it is that missing, altered, or incorrect information may result in rejected application.
Part 1, Section 2 - Vehicle Information	Identification number, year, make and model, on one rule.
Part 1, Section 3 - Owner(s) Signature	Under a certification that the original title has been lost, stolen, mutilated, or made illegible, and has not been endorsed and provided to anyone who may make a claim against it.
The indemnity in the same certification	That the applicant is solely responsible for any liability to the state or any other party that may result from the duplicate title, that the Tax Commission and its agents do not share any responsibility, and that the applicant will pay all the cost of any associated legal action.
Part 1, Section 4 - Lien Holder Information and Lien Release	The recorded lender's name, title, address, signature and date. This is where a paid-off lien is released without a separate letter.
Part 2, Section 1 - Odometer Disclosure and Reassignment of Title	The paragraph above it states the obligation: Utah Code Title 41 requires the seller of a motor vehicle to inform the buyer about the vehicle's mileage, and to provide written disclosure of that mileage on the title or other authorized transfer document.
Odometer (no tenths), Reading is Miles or Kilometers	The same reading and units block the certificate carries.
I certify that the odometer reading (check one)	Is the actual mileage, is the mileage in excess of odometer's mechanical limits, or is not the actual mileage with a discrepancy warning.
Date of sale and Sale price	Two boxes side by side in the middle of Part 2. The certificate asks for the same pair.
The transfer sentence	As owner of this vehicle, I hereby transfer all rights, title and interest to the new owner, named below - with a certification that the owner knows of no claims against the title except the lien to the new lien holder, if any.
The brand certification	In the same paragraph: that any brand information on the previous title has been disclosed to the new owner and lien holder on form TC-814.
Owner's signature and Co-owner's signature, with dates	Part 2 has its own signature line for each owner. This is the second of the two places the Division means when it says to sign both parts.
Part 2, Section 2 - New Owner and Lien Holder Information	The buyer's name, address and their own signature and date, then a block for the buyer's new lender.

What gets this one rejected

•Only Part 1 signed. The Division's instruction to a seller handing this to a buyer is to make sure that you have signed both Part 1 and Part 2 of the form, and a sheet with one signature is a replacement request rather than a transfer.
•Used to transfer to a buyer outside Utah. The route is written for a sale to a Utah resident who will be titling or registering the vehicle in Utah; an out-of-state title is the previous owner's problem to replace in the state that issued it.
•An altered field anywhere. Both parts carry the same warning that missing, altered, or incorrect information may result in rejected application.
•A lien holder still printed on the record with Section 4 left empty. The lender releases on this sheet, on the title itself or by letter - but one of the three has to happen.
•The odometer block left blank on a vehicle under twenty years old. Part 2 is the authorized transfer document, so it carries the disclosure the certificate would have carried.
•No bill of sale with it. The Division's recommendation is unusually firm: it is highly recommended that a bill of sale accompany the Application for Utah Duplicate Title.

Rules that decide whether it is accepted

•Two documents in one, and you choose which. Signed on its own it buys a replacement certificate, which takes ten to fourteen business days. Signed on both parts and handed over, it is the ownership document and the buyer does not wait for anything.
•A duplicate kills every earlier certificate. Utah Code 41-1a-518 says the duplicate, when properly issued, supersedes and invalidates all other certificates previously issued - so a title that turns up in a drawer afterwards is waste paper.
•A brand has to be disclosed alongside it. The certification in Part 2 names the disclosure form by number, which means a branded vehicle needs both sheets travelling together.

Every line here was read off TC-123 (Rev 4/26) itself — the PDF is here — and off the Utah State Tax Commission, Motor Vehicle Division pages. This is plain-language help with a form, not legal advice, and where our wording and the agency's differ, theirs governs.

Back to all Utah seller paperwork, or what selling a car in Utah involves.

How to fill out Utah TC-123

What a completed one looks like

Every line, in the order you meet it

Part 1, Section 1 - your name and address

Part 1, Section 2 - the vehicle

Part 1, Section 3 - the certification

Part 1, Section 4 - the lien release

Part 2 - the odometer block

Part 2 - date of sale and sale price

Part 2 - the second signature

Part 2, Section 2 - the buyer

What goes where

What gets this one rejected

Rules that decide whether it is accepted

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