How to fill out West Virginia DMV-1D-TR

The rescue for the sale that half-finished: you signed the title over and sent your sold notice, the buyer lost the certificate before titling it, and the record now says SOLD with nobody able to move. This affidavit is how the two of you jointly restart it - the purchaser requests a duplicate title be issued for the described vehicle and states their reason, the owner of record authorizes the purchaser to apply, both sign, and a notary certifies the sheet. The reverse prints the Division's own checklist for exactly this situation, headed applying for a duplicate title if status of the title has been changed to SOLD.

Written against DMV-1D-TR (Rev 03/18), issued under W. Va. Code 17A-3-19. This form drags a seller back into a sale they thought was over, and the only leverage it gives you is speed: until the buyer titles the car, the active record wears your name in the insurance sweep again. Complete your blocks the day you are asked, swear it, and press the buyer to file the moment the duplicate arrives - the second assignment is theirs to lose this time.

Two documents, and they are not the same thing. Take the blank DMV-1D-TR from the webapps.transportation.wv.gov copy so you get the revision that is current today, then print our DMV-1D-TR guide and keep it beside you while you fill theirs in.

Step 1 · the form itself Blank DMV-1D-TR — Purchaser's Affidavit for Duplicate Title PDF at webapps.transportation.wv.gov · new tab Step 2 · how to fill it in Our filled-in DMV-1D-TR guide PDF · print and keep beside you

Filled in

What a completed one looks like

This is the actual DMV-1D-TR, rendered from the PDF the West Virginia Division of Motor Vehicles publishes and completed end to end: letterhead, every field, and the blocks at the foot.

Amber — you write it
Grey — not yours to fill
Numbered — explained below

The West Virginia DMV-1D-TR purchaser's affidavit for duplicate title filled in: purchaser Dorsey L. Maxwell explains the signed title was lost before titling, owner of record Rosalie M. Burdette's block is completed beside his, both printed-name rows are entered, and the notary block is left for the commission. — The half-finished sale from this section, restarted. The purchaser's reason line says plainly what happened; the owner of record signs because the state's record still answers to her name.

Field by field

Every line, in the order you meet it

1
The buyer fills this in
Purchaser's block
Name, date and resident address, then the request sentence with the vehicle's make, model, year and VIN.
Watch out: Write the name exactly as it appeared on the sold notice - that is the record this affidavit is matched against.
2
The buyer fills this in
The reason line
One honest sentence about where the certificate went.
Watch out: Plain beats padded. The examiner wants to know the assigned title is genuinely unrecoverable, not to grade your prose.
3
You fill this in
Owner/seller's block
Your details, and the authorisation sentence naming the purchaser and yourself.
Watch out: Check part I before you sign part II - your authorisation covers their whole affidavit, reason and all.
4
You fill this in
Both signatures, then the notary
Purchaser and seller sign and print under the false-statements certification, before the notary who completes the block.
Watch out: One notary sitting, both of you present, is the version of this that finishes same-day. Separate swearings on one sheet do not work here - there is a single block.
5
You fill this in
Attach it to the owner's duplicate application
This affidavit staples to the DMV-4-TR the owner of record completes, with the fee.
Watch out: The reverse's checklist says the fee is $15.00 - one fee, one packet, and agree between you who pays it, because the state does not care.

At a glance

What goes where

On the form	What to put in it
I. Purchaser	Name in last-first-middle order with the date, a resident street address row, then the printed request - I, the named purchaser, do hereby request a duplicate title be issued for the following vehicle - the make, model, model year and VIN, and a free-text line: I make this request for a duplicate title for the following reason.
II. Owner/seller	The owner of record's matching block - name, date, address - and the authorisation sentence naming both parties: the vehicle owner authorises the purchaser to apply for a duplicate title of the vehicle.
III. Signatures	The certification under penalty of false statements, then purchaser's signature and printed name beside seller's signature and printed name.
Notary public	Subscribed and sworn before me, the notary's signature, and the commission expiry - one block certifying the sheet.
The reverse checklist	The Division's internal steps, printed for everyone to read: the duplicate application must be completed by the owner of record listed in the vehicle system; this purchaser's affidavit must be completed by the purchaser listed on the sold affidavit and attached; if no purchaser's name is listed, a DMV-1B and a letter of explanation are needed with a regional manager's approval; the stop code is removed; the title status reverts to active until title work is received in the new owner's name or a new sold affidavit arrives; and the fee of $15.00 for duplicate title.

What gets this one rejected

•The purchaser applying alone. The checklist's first line puts the duplicate application itself in the hands of the owner of record - this affidavit authorises and accompanies, it does not replace them.
•A purchaser the record has never heard of. The affidavit must be completed by the purchaser listed on the sold affidavit - if your DMV-1-S named UNKNOWN, the harder route through a DMV-1B and a letter of explanation opens instead.
•No reason written. The free-text line is the affidavit's substance; lost in a house move is enough, but blank is not.
•Signatures without the notary. Both parties' signatures are sworn here - the block at the foot is what makes the sheet an affidavit rather than a note.
•Expecting the duplicate to land with the buyer. It issues to the owner of record, whose title it still legally is - the assignment then has to be written again, which is the painful part of the lesson.

Rules that decide whether it is accepted

•Why the state stops the record. A SOLD status with no new owner is exactly the situation open-title fraud lives in, so the record freezes until the two named parties jointly explain themselves. The friction is the protection.
•Your sold notice is what makes this easy. The checklist matches the purchaser against the name on the sold affidavit. A fully filled DMV-1-S - real name, real address - is the difference between this one-page fix and the regional-manager route.
•The status flips back to active. Once processed, the title status will revert back to active and remain active until title work is received in the new owner's name - meaning your record briefly shows the car as yours again. File the new assignment promptly.

Every line here was read off DMV-1D-TR (Rev 03/18) itself — the PDF is here — and off the West Virginia Division of Motor Vehicles pages. This is plain-language help with a form, not legal advice, and where our wording and the agency's differ, theirs governs.

Back to all West Virginia seller paperwork, or what selling a car in West Virginia involves.

How to fill out West Virginia DMV-1D-TR

What a completed one looks like

Every line, in the order you meet it

Purchaser's block

The reason line

Owner/seller's block

Both signatures, then the notary

Attach it to the owner's duplicate application

What goes where

What gets this one rejected

Rules that decide whether it is accepted

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