How to fill out Utah TC-814

A single-sided disclosure that has to travel with a damaged car every time it changes hands. Its own note is the clearest statement of that: the following disclosure statement must be given by the seller to the buyer every time this vehicle is knowingly resold with a salvage certificate or total loss history. Private sellers are inside it as much as dealers - what a private seller does not have to do is tape it to the windscreen while the car is on the drive.

Written against TC-814 (Rev 5/20), issued under Utah Code 41-1a-1004 and 41-1a-1005.3. A manufacturer buyback is a different brand with different words, and Utah publishes the wording separately: a vehicle repurchased under the state's lemon law is branded MANUFACTURER BUYBACK NONCONFORMING VEHICLE, and the disclosure that goes with it has to be given in a clear and conspicuous manner every time the vehicle is resold.

Two documents, and they are not the same thing. Take the blank TC-814 from the files.tax.utah.gov copy so you get the revision that is current today.

Step 1 · the form itself Blank TC-814 — Notice of Salvage Vehicle or Branded Title PDF at files.tax.utah.gov · new tab

Filled in

What a completed one looks like

This is the actual TC-814, rendered from the PDF the Utah State Tax Commission, Motor Vehicle Division publishes and completed end to end: letterhead, every field, and the blocks at the foot.

Amber — you write it
Grey — not yours to fill
Numbered — explained below

Utah form TC-814 filled in for a rebuilt vehicle: a 2019 Subaru Forester, silver, with identification number JF2SKAJC2KH512074, and the purchaser signing to acknowledge the salvage and total loss disclosure on 18 August 2026. — Six boxes at the top and a signature at the foot - the rest of the sheet is the warning itself, printed by the Tax Commission. The lienholder line is washed grey because this buyer paid cash.

Field by field

Every line, in the order you meet it

1
You fill this in
Vehicle Information
Year, make, model, body style, colour and the identification number.
Watch out: Copy the identification number from the certificate rather than the dashboard, because this disclosure will be read against the title's brand line.
2
You fill this in
Read the disclosure aloud before you hand it over
The printed paragraph about value, safety, condition and warranty.
Watch out: The obligation is to disclose before the sale. Producing the sheet as the buyer drives away is not disclosure, and the buyer's signature is dated.
3
The buyer fills this in
Signature of purchaser
The buyer signs and dates the notice.
Watch out: This signature is your evidence, not theirs. Keep the copy - the form says copies go to purchaser, seller and lienholder.
4
The lienholder fills this in
Signature of lienholder
The buyer's lender signs where one is taking security over the vehicle.
Watch out: Leave it blank on a cash sale rather than signing it yourself. A lender's line signed by a seller is a false statement on a disclosure form.
5
You fill this in
The history report
Nothing to fill in - but the sheet tells the buyer they may ask you for the vehicle history report.
Watch out: Have it ready. A rebuilt car sells faster with a printed history beside it than with an argument about whether the brand matters.

At a glance

What goes where

On the form	What to put in it
Vehicle Information	Year, make, model, body style, colour and the identification number. Six boxes and nothing else on the applicant's side of the sheet.
The note above the disclosure	That the statement must be given by the seller to the buyer every time this vehicle is knowingly resold with a salvage certificate or total loss history.
Salvage or total loss vehicle - not for resale without disclosure	The heading of the disclosure block, printed rather than written.
The warning paragraph	That the vehicle has a salvage or total loss history which may materially affect the value, safety, and/or condition of the vehicle, and that because of its condition the manufacturer's warranty or service contract may be affected.
The safety and inspection sentences	That the vehicle may not be safe for operation unless properly repaired, that some states may require an inspection before it is registered, and that Utah may require it to be permanently branded as a rebuilt salvage vehicle.
The history-report sentences	That the buyer may ask the seller to see a copy of the National Motor Vehicle Title Information System vehicle history report, and may obtain the report independently at vehiclehistory.gov.
Signature of purchaser and Date	The buyer signs the notice. The seller's job is to hand it over and keep a copy.
Signature of lienholder and Date	A second line, because a lender taking security over a branded vehicle is entitled to the same warning.
The windscreen rule, printed at the foot	If the seller is a dealer, this notice must be prominently displayed in the lower passenger-side corner of the windshield when the vehicle is displayed or offered for sale.
Who gets a copy	Copies are to be provided to the purchaser, seller and lienholder - three copies of a one-page form.
Definitions	Branded title, defined as a title labelled rebuilt and restored to operation, flooded and restored to operation, or not restored to operation; and salvage vehicle, defined as one damaged to the extent that the cost of repairing it for safe operation exceeds its fair market value, or declared a salvage vehicle by an insurer or another jurisdiction.

What gets this one rejected

•Handed over after the money has moved. The obligation is a disclosure before a sale, and a notice produced afterwards has not done the job the statute asks of it.
•Filled in for a vehicle with no salvage or total-loss history. The form is a warning, and a warning attached to a clean car is a claim about that car.
•Left unsigned by the purchaser. The buyer's signature is the record that the disclosure was actually made.
•The lienholder line ignored where the buyer is financing it. The lender is on the copy list for the same reason the buyer is.
•A missing identification number. The disclosure follows a specific vehicle for the rest of its life, and an unidentified one follows nothing.
•Used in the belief that it removes anything. Utah does not remove brands from titles - not after repair, not after a flood, not because another state branded it first.

Rules that decide whether it is accepted

•A private seller is not exempt from the disclosure. The Division's own answer says the disclosure form must be used by non-dealers as well; what non-dealers do not have to do is display it in the windscreen while the vehicle is offered for sale.
•It has a companion certification on the transfer document. The assignment on the duplicate title application certifies that any brand information on the previous title has been disclosed to the new owner and lien holder on this form, which is how the two sheets are tied together.

Every line here was read off TC-814 (Rev 5/20) itself — the PDF is here — and off the Utah State Tax Commission, Motor Vehicle Division pages. This is plain-language help with a form, not legal advice, and where our wording and the agency's differ, theirs governs.

Back to all Utah seller paperwork, or what selling a car in Utah involves.

How to fill out Utah TC-814

What a completed one looks like

Every line, in the order you meet it

Vehicle Information

Read the disclosure aloud before you hand it over

Signature of purchaser

Signature of lienholder

The history report

What goes where

What gets this one rejected

Rules that decide whether it is accepted

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