How to fill out North Dakota SFN 62502

The department's own bill of sale for a sale between two private people, and the most useful piece of paper in a North Dakota transaction that is not the certificate itself. It does three jobs at once: it records the price and date, it gives the buyer the dated evidence of ownership that lets them drive an unplated car for five days, and it carries a Vehicle Condition Notes block that exists specifically so a below-guide price can be explained before the department queries it. The form states the reason in its own words - vehicles are subject to excise tax based on the fair market value of the vehicle according to established standards and guides.

Written against SFN 62502 (4-2026), issued under North Dakota Department of Transportation, Motor Vehicle Division; the excise tax valuation it supports is NDCC 57-40.3-01, printed on the form. The penalty line at the foot is not aimed at the seller's price alone - it names a false or fraudulent purchaser's certificate, a Class B misdemeanor carrying a fine of up to $1500.00 and/or thirty (30) days in jail. Both parties sign this sheet, and both signatures sit above it. If a buyer asks you to write a lower price than they paid so their excise tax comes down, they are asking you to sign that.

Two documents, and they are not the same thing. Take the blank SFN 62502 from the dot.nd.gov copy so you get the revision that is current today, then print our SFN 62502 guide and keep it beside you while you fill theirs in.

Step 1 · the form itself Blank SFN 62502 — Private Party Vehicle Bill of Sale PDF at dot.nd.gov · new tab Step 2 · how to fill it in Our filled-in SFN 62502 guide PDF · print and keep beside you

Filled in

What a completed one looks like

This is the actual SFN 62502, rendered from the PDF the North Dakota Department of Transportation, Motor Vehicle Division publishes and completed end to end: letterhead, every field, and the blocks at the foot.

Amber — you write it
Grey — not yours to fill
Numbered — explained below

A completed North Dakota SFN 62502, Private Party Vehicle Bill of Sale. The vehicle row shows a 2017 Chevrolet Equinox LT with its vehicle identification number, a date of sale of 08/21/2026 and a selling price of 11,650.00. The condition notes record that the vehicle sold at fair market value, that the rear tailgate strut was replaced in May 2026 and that service records were handed over. The drivable question is answered Yes, towed No, and traded No. The seller block names Marlys J. Thorsrud of 1427 Chestnut St, Grand Forks, with her signature and the sale date. The buyer block names Desmond R. Kalvig of 908 Prairiewood Dr S, Fargo, with co-buyer Renae M. Kalvig, and the buyer's signature and date. — The department's own bill of sale, filled in the way a straightforward sale fills it: price, date, an honest note about what was fixed, three condition answers, and four signatures. The gift boxes and the trade block are grey because neither applies here. The people, the addresses and the identification number were all made up for this illustration.

Field by field

Every line, in the order you meet it

1
You fill this in
The vehicle row
Vehicle identification number, year, make and model.
Watch out: Copy the VIN from the certificate of title, and check it character by character - this sheet travels with the title application, and two documents disagreeing about the VIN stops the transfer at the counter.
2
You fill this in
Date of Sale and Selling Price
The day possession changed and the amount actually paid.
Watch out: Both need to match what you wrote on the certificate. The date is also what makes this sheet the buyer's dated evidence of ownership for their five plateless days.
3
You fill this in
Vehicle Condition Notes
Free text, and the place to explain a price that sits below what a guide would say the car is worth.
Watch out: Be specific and be factual. This is the block the department reads if it questions the price, and it says on the form that additional documentation may be requested at any time.
4
You fill this in
Drivable, and towed or delivered
Two yes-or-no questions about the state the vehicle left in. A No on drivable sends you back up to the condition notes to explain.
Watch out: Answer them honestly even when the answer is awkward. A car sold not running has a lower value the department can see a reason for, which is the point of the question.
5
You fill this in
The trade block
Whether a vehicle was traded for this one, whether it was an even trade, the value of the trade and the trade VIN.
Watch out: A trade reduces the buyer's tax base, so the department wants the traded vehicle identified. Leave the whole block alone if money was the only thing that changed hands.
6
You fill this in
Seller Information
Your legal name, a driver's licence or FEIN number with the Check One box marked, telephone, and your full mailing address.
Watch out: Use the name the certificate of title carries. Every document in the buyer's folder is matched against the title at the counter, and a shortened first name is enough to slow that down.
7
You fill this in
Signature of Seller, and the date
Your signature above the declaration that everything in the bill of sale is true and correct, with the date. A second line takes an additional seller where the title names two.
Watch out: Sign both copies while you are still standing together. A bill of sale the buyer takes away unsigned is not evidence of anything.
8
The buyer fills this in
Buyer Information and co-buyer
The buyer's legal name, identifier and address, then a co-buyer's name, identifier and telephone.
Watch out: Let them write their own details and check the spelling against the name you put on the certificate. Those two documents have to agree.
9
The buyer fills this in
Buyer's Acknowledgment
The buyer signs and dates, certifying the information is true and correct to the best of their knowledge.
Watch out: This is the signature that puts them above the same penalty line you are above. It is also what makes the sheet useful to them as proof of ownership on the drive home.

At a glance

What goes where

On the form	What to put in it
Vehicle Information	Vehicle identification number, year, make and model across the top row.
Date of Sale and Selling Price ($)	The two figures the tax is worked from, side by side.
Gift From (check one, if applicable)	Spouse, Parent(s), Grandparent(s), Grandchild, Child, Sibling(s), or Other with a line to specify - ticked only where the vehicle is genuinely a gift rather than a sale.
Vehicle Condition Notes	A free-text block, and the form tells you what it is for: if the selling price is below fair market value, provide detailed information regarding the vehicle condition or other circumstances which affect the selling price.
Was the vehicle in drivable condition at the time of sale?	Yes or No, with No requiring an explanation in the condition notes above.
Was the vehicle towed, hauled, or delivered to the new owner?	Yes or No. It matters because a vehicle that never moved under its own power on a public road is treated differently at registration.
Was a vehicle traded for this vehicle?	Yes or No, then whether it was an even trade, the value of the trade in dollars, and the traded vehicle's VIN.
Seller Information	Legal name, a Check One between driver's licence and FEIN with the number, telephone, mailing address, city, state and zip code.
Signature of Seller / Additional Seller Signature, with dates	Two signature lines above the declaration that all information provided within this Bill of Sale is true and correct.
Buyer Information and Co-Buyer	The same identity block for the buyer, then a co-buyer's legal name, identifier and telephone.
Buyer's Acknowledgment	The buyer signs and dates, certifying all information is true and correct to the best of their knowledge.
PENALTY	Printed across the foot: the filing of a false or fraudulent purchaser's certificate is a Class B misdemeanor punishable by a fine of up to $1500.00 and/or thirty (30) days in jail.

What gets this one rejected

•A price written with nothing in the condition notes to explain it. The department says on the form that information provided is subject to review and additional documentation may be requested at any time - and a bare figure well under guide value is what triggers the request.
•Ticking a Gift From box on a sale for money. The gift boxes name specific relationships and they exist for genuine gifts; a sale with a price in the selling price box is not one.
•Leaving the drivable and towed questions blank. They are yes-or-no questions on a form the buyer will hand across a counter, and an unanswered one is an incomplete form.
•A trade recorded with no VIN. The trade block asks for the value and the trade VIN together, and a value without the vehicle it belongs to cannot be allowed against the tax.
•Only one signature where the certificate names two owners. The form provides an Additional Seller Signature line for exactly that reason.

Rules that decide whether it is accepted

•It is the buyer's licence to drive away. North Dakota lets a buyer operate a newly bought vehicle for five days with no plate and no registration, provided dated evidence of ownership is in the vehicle - and the Registration Manual accepts a dated bill of sale as that evidence. Date it and hand it over.
•The condition notes are a tax document, not small talk. This is the block that answers the question a low price raises, and it is answered best on the day: what was wrong with the car, what was replaced, what was not. Written weeks later in response to a departmental letter it is worth much less.
•Keep your copy - it is the only record North Dakota leaves you. There is no notice of sale to file in this state, so the signed bill of sale plus the plate you removed is the whole of your after-sale file. Both parties sign it, so both should walk away holding one.
•Nothing on it is notarised. Unlike the department's certificate-and-affidavit forms, this one carries no acknowledgement block at all. Two signatures and two dates finish it.

Every line here was read off SFN 62502 (4-2026) itself — the PDF is here — and off the North Dakota Department of Transportation, Motor Vehicle Division pages. This is plain-language help with a form, not legal advice, and where our wording and the agency's differ, theirs governs.

Back to all North Dakota seller paperwork, or what selling a car in North Dakota involves.

How to fill out North Dakota SFN 62502

What a completed one looks like

Every line, in the order you meet it

The vehicle row

Date of Sale and Selling Price

Vehicle Condition Notes

Drivable, and towed or delivered

The trade block

Seller Information

Signature of Seller, and the date

Buyer Information and co-buyer

Buyer's Acknowledgment

What goes where

What gets this one rejected

Rules that decide whether it is accepted

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