The single page a scrap processor files when a vehicle is destroyed. It matters to a seller because it is the paperwork that proves a car has genuinely gone - and because the note at the foot tells you what the scrapyard has to have from you before it can file one.
Written against VSD 325 (VSD 325.7, April 2026), issued under 625 ILCS 5/3-117.2.
Before the scrapyard, file a VSD 703. A junking notification is filed by somebody else on their own timetable; the Seller's Report of Sale is filed by you, immediately, and it is the one you control.
Two documents, and they are not the same thing. Take the blank VSD 325 from the ilsos.gov copy so you get the revision that is current today.
This is the actual VSD 325, rendered from the PDF the Illinois Secretary of State publishes and completed end to end: letterhead, every field, and the blocks at the foot.
Amber — you write it
Grey — not yours to fill
Numbered — explained below
Completed the way a licensed scrap processor completes it. The block at the foot headed Seller's Name and Address is your only appearance on the form - and the two notes underneath are the ones to read before you hand over a car, because they say what the yard must have from you first.
Field by field
Every line, in the order you meet it
1
Dealers only
Title Number, if applicable
The number from the certificate being surrendered, where there is one.
Watch out: Marked if applicable because a junked car often arrives on a salvage certificate or a certificate of purchase instead. The VIN box beside it carries no such qualifier.
2
Dealers only
Vehicle Identification Number
The full VIN.
Watch out: This is what removes the car from the record. It has to be the number on the vehicle, not the number on a document that might belong to another car.
3
Dealers only
Year Model, Make, Model, Body Type
Four boxes across the vehicle row.
Watch out: Year model rather than year - the same distinction Illinois draws throughout, and the answer is the model year.
4
Dealers only
Scrap Processor's name, address and licence number
A name and address block, and the licence number underneath.
Watch out: If you are handing a car over, that licence number is worth writing down. An unlicensed yard cannot file this form at all.
5
Dealers only
Agent's signature and Date Vehicle Acquired
The processor's agent signs, and dates the day the vehicle came in.
Watch out: The date acquired is the date the car stopped being your problem in practice. The date it stopped being your problem on the record is the day this is filed.
6
You fill this in
Seller's Name and Address
Your name and address, in the last block before the official-use box.
Watch out: Check it is right before you leave. This block, plus the note requiring a properly assigned title to accompany the form, is the whole of your protection here.
At a glance
What goes where
On the form
What to put in it
Title Number (if applicable)
Optional, in a way the rest of the form is not.
Vehicle Identification Number
Beside it, and not optional.
Year Model, Vehicle Make, Vehicle Model, Body Type
Four boxes across a row.
Scrap Processor's Name and Address
A block, not a line.
Scrap Processor's License Number
The number that makes the processor a processor.
Agent's Signature for Scrap Processor
One signature, and it is theirs.
Date Vehicle Acquired
The day the car reached the yard.
Seller's Name and Address
You. It is the last block before the official-use box.
What gets this one rejected
•Handing a car over without a proper assignment. Note 1 on the form: a properly assigned Certificate of Title, Salvage Certificate, Certificate of Purchase or similarly acceptable out-of-state document of ownership must accompany this form.
•Assuming the yard keeps no record. Note 2 requires a copy of the notification to be maintained according to the Illinois Vehicle Code.
•Leaving the seller block for the processor to guess at.
•Treating a verbal we will take care of the title as the end of it. This form is the end of it, and it has your name on it.
Rules that decide whether it is accepted
•It is the only paperwork left. A junking certificate is issued at no fee, which is the Secretary of State's way of removing any reason not to do it. Once a junking certificate exists, the vehicle cannot be titled again.
•Ask for a copy. The processor is required to keep one. Nothing stops you asking for a copy of the notification with your name and the date acquired on it, and it is the cleanest evidence you will ever have that a car is off your record.
Every line here was read off VSD 325 (VSD 325.7, April 2026) itself —
the PDF is here — and off the Illinois Secretary of State pages.
This is plain-language help with a form, not legal advice, and where our wording and the agency's differ,
theirs governs.
